Free Purchase Order Software Where Buyer and Supplier Share the Same PO
One transaction. Two businesses. Zero duplication.
Send purchase orders and quotations your suppliers can actually track. When your supplier joins Pomanager, you both work from the same record — no re-keying, no reconciliation, no chasing replies.
Pomanager is a free purchase order management system for small and medium businesses. Create purchase orders and quotations, send them to suppliers, and track when they are viewed and accepted. When your supplier also uses Pomanager, both sides work from the same PO record — no re-keying, no reconciliation, no "did you receive my order?" Free forever for unlimited POs and quotations. Paid plans add inventory, sales invoicing, payroll, and AI document conversion.
What is Pomanager?
Pomanager is a free purchase order and quotation system for SMEs, with a connected network so buyers and suppliers share the same transaction record.
Most purchase order tools stop at generating a PDF you email. Pomanager treats the purchase order as one shared record that both companies can see, so the supplier's confirmation, delivery status, and invoice all attach to the same transaction instead of living in two disconnected systems.
Is Pomanager really free?
Yes — unlimited purchase orders, quotations, pricelists, marketplace listing and the B2B network are free forever for one company. Inventory, sales invoicing, payroll and AI document conversion start at USD 50 per month.
There is no trial period on the free tier and no credit card required. Your suppliers and customers also join free, which is what makes the shared-record model work.
Who is Pomanager for?
Wholesalers, distributors, importers, and trading SMEs that run on recurring purchase orders and supplier invoices, especially in the Philippines.
Payroll includes DOLE, SSS, PhilHealth and Pag-IBIG computation, and the platform handles multi-currency for importers. If your business sends the same kinds of orders to the same suppliers month after month, that repetition is what Pomanager is built to remove.
How is Pomanager different from other PO software?
Most PO tools generate a document you email; Pomanager gives the buyer and supplier one shared record, so when your supplier joins, neither side re-enters the data.
Tools like Zoho Inventory and Tradogram have deeper accounting integrations and longer track records. Pomanager is simpler, free at the core, and built around the connection between two companies rather than around one company's internal approval chain.
How does Pomanager's AI document conversion work?
Drop an email, PDF, Excel file, or phone photo into Pomanager. The AI extracts items, quantities, and prices, then drafts a purchase order or quotation for your review before anything is sent.
It handles messy layouts — handwritten lists photographed on a phone, Viber screenshots, supplier pricelists in inconsistent Excel formats. Nothing is sent without your review.
Business Today is Disconnected
Suppliers use one system. Customers use another. That creates friction.
Disconnected Systems
The Old Way- POs sent via email, Viber, or Excel
- Duplicate data entry on both sides
- Payment disputes & reconciliation issues
- Lost documents & version confusion
- Zero shared visibility on status
- Manual follow-ups waste hours daily
Connected Ecosystem
Pomanager Way- Same PO — both sides see it instantly
- Same invoice — records match automatically
- Same payment status — no disputes
- Same history — full transaction trail
- Real-time sync — zero data entry
- FREE for you AND your partners
Shared Transaction Infrastructure
When suppliers and customers are connected inside Pomanager, documents are synchronized. Records match automatically. Transaction flow becomes transparent. Instead of managing files, you manage relationships.
Join the Connected CommunityWe're Building More Than Software. We're Building a Network.
Pomanager is not just a purchase order system. It is not just an invoice tool. It is a shared transaction infrastructure where connected businesses operate inside the same ecosystem.
When supplier and customer are connected inside Pomanager, their documents are synchronized. Their records match automatically. Their communication becomes structured. Instead of managing files, you manage relationships.
As More Businesses Join
The more connected the network becomes, the more powerful every business inside it becomes.
Our Long-Term Vision
Pomanager becomes the operating system for connected commerce
Connected PO & Invoice Ecosystem
Shared purchase orders, quotations, invoices, and real-time status tracking between connected businesses.
Integrated Payments & Verification
Payment tracking, business verification badges, and secure transaction confirmations.
Business Discovery & Marketplace
Find suppliers, get discovered by customers, compare prices, and connect instantly.
Data-Driven Trust & Credit Scoring
Transaction-based trust scores, payment history analytics, and verified business ratings.
Built for suppliers, distributors, importers, wholesalers, manufacturers, and growing SMEs.
If your business relies on purchase orders, invoices, and recurring transactions — you belong in a connected ecosystem.
From connection to a finished PO
Three short videos that walk you through the whole flow, left to right.
3 Ways to Join the Network
Choose what works best for your business
Discover in Marketplace
Browse products from verified suppliers. Find new partners, compare prices, and connect instantly.
- 3,510+ products listed
- Verified suppliers
- Direct inquiries
Free PO & Quotation System
Stop sending POs via email. Use a proper system that both you and your suppliers can track — completely free, forever.
- Free forever for unlimited POs & quotations
- See when PO/Quote is viewed & accepted
- No more "did you receive my email?"
- Organized history — find any order instantly
- Suppliers join free — both sides benefit
- Works alongside email (PDF export available)
Build Your Network
Use B2B social features to connect, message, and collaborate with businesses in your industry.
- Company profiles
- Direct messaging
- Business feed & updates
Why Pomanager?
9 reasons businesses switch from spreadsheets and email
One System, Zero Chaos
All POs, quotations, invoices, payments, and inventory in one platform. Suppliers and customers share the same data — no duplicates, no version conflicts.
Real-Time Updates
Changes update instantly across the system. Everyone sees accurate, current information — from stock levels to payment status.
Streamlined Workflow
Customer orders → Sales → Inventory → Supplier PO → Payments. Automated totals and status tracking save hours of manual work.
Centralized Financial Tracking
Easily search and report by PO, supplier, or customer. Quickly reconcile invoices and payments for better cash flow management.
SME-Friendly
Intuitive interface. No ERP complexity, no accounting jargon. Fast onboarding for small teams — be productive in minutes, not months.
Smart Alerts & Notifications
Low stock, pending POs, overdue payments — automatically flagged. Never miss a deadline or let an invoice slip through again.
Document Management
Export POs, quotations, and invoices to PDF. Attach files or images to products and orders for full traceability.
Multi-User Roles & Permissions
Control access for staff, finance, or suppliers. Track every action with audit trails — know who did what and when.
Cost-Effective & Scalable
Free to start, grows with your business. No expensive subscriptions or consultants required. Your suppliers join free too.
Everything You Need to Run Your Buying and Selling
Purchase orders and quotations are free forever. Inventory, invoicing and payroll unlock on Starter.
Purchase Orders
Send POs suppliers actually see — track viewed, accepted, delivered status
FREEQuotations
Know when customers view your quote — convert to invoice in one click
FREESales Invoices
Generate invoices and track customer payments
STARTERInventory
Real-time stock tracking with low-stock alerts
STARTERTeam Access
Multi-employee login with role-based permissions
FREEPrice Tiers
Multiple price levels for different customer types
FREEMarketplace
List products and reach buyers worldwide
FREEB2B Network
Connect with suppliers and build partnerships
FREEWhy POs Get Lost in Email
Email wasn't built for business transactions. Your PO competes with spam, newsletters, and other messages. With Pomanager, suppliers see your PO front and center.
Know When They See It
Get notified the moment your supplier views your PO — no more "did you get my email?"
Track Every Status Change
Sent → Viewed → Accepted → Processing → Shipped — all visible in real-time
Automatic Follow-ups
System reminds suppliers about pending POs — you don't have to chase them
Complete Purchase History
See all orders with any supplier, spending trends, and reorder with one click
Complete Stock & Sales Control
Track every item in your warehouse and never miss a sale with intelligent inventory management.
Multi-Warehouse Support
Manage stock across multiple locations with transfer tracking
Smart Alerts
Get notified when stock runs low with auto-reorder suggestions
SKU & Barcode Support
Scan products for quick entry and accurate tracking
Sales Analytics
Track best sellers, seasonal trends, and profit margins
Empower Your Team with Smart Access
Give every team member the right level of access and manage flexible pricing for different customers.
Role-Based Permissions
Admin, Manager, Sales, Warehouse - each with custom access
Activity Audit Trail
Track who did what and when for full accountability
Multiple Price Tiers
Retail, wholesale, VIP - set different prices per customer type
Discount Management
Apply volume discounts and promotional pricing automatically
B2B Social Network — Our Unique Advantage
Unlike other business tools, Pomanager connects you with a living network of companies. It's not just software — it's a community.
Business Connections
Send connection requests to suppliers, customers, and potential partners
Direct Messaging
Chat in real-time — no more waiting for email replies
Company Profiles
Showcase your business with products, certifications, and reviews
Business Feed
Stay updated with partner announcements and trade opportunities
What Happens Without a Proper System?
These problems cost businesses thousands of pesos every month
Lost Orders in Email
POs buried under newsletters and spam. Suppliers miss orders, you waste hours following up. Average: 3-5 hours/week lost.
Version Confusion
"PO_Final_v3_REVISED_NEW.xlsx" — Sound familiar? Multiple file versions lead to wrong prices, wrong quantities, costly mistakes.
No Tracking
"Did they receive my PO?" "Was the quote approved?" Without tracking, you're blind. Deals slip, payments delayed.
Can't Find Anything
Where's that PO from 3 months ago? Who was the supplier? What was the price? Searching through emails and folders wastes valuable time.
Payment Chaos
Who paid? Who hasn't? Overdue invoices slip through. Cash flow suffers. Average: ₱50,000+ in delayed receivables per month.
Stock Surprises
"Sorry, out of stock" — the worst thing to tell a customer. No real-time inventory means lost sales and embarrassment.
Why Other Systems Fall Short
See how Pomanager compares to alternatives
| Feature | Excel / Email | Accounting Software | Traditional ERP | Pomanager |
|---|---|---|---|---|
| Unified POs & Invoices | ✗ | ✗ | Partial | ✓ |
| Real-Time Tracking | ✗ | ✗ | Partial | ✓ |
| Know When Viewed/Accepted | ✗ | ✗ | ✗ | ✓ |
| B2B Social Network | ✗ | ✗ | ✗ | ✓ |
| Smart Alerts & Reminders | ✗ | Partial | ✓ | ✓ |
| Multi-User Roles | ✗ | ✓ | ✓ | ✓ |
| Supplier Connects for Free | N/A | ✗ | ✗ | ✓ |
| Payroll & Employee | ✗ | ✓ | ✓ | ✓ |
| Ease of Use | ✗ | Partial | ✗ | ✓ |
| Free to Start | ✓ | ✗ | Limited | ✓ |
Every Feature Your Business Needs
One platform to run your entire operation — from purchasing to payroll
Supplier Management
- Supplier List & Profiles
- Supplier Quotations
- Purchase Orders (PO)
- Supplier Deliveries
- Delivery Receipts
- Return to Supplier
- Supplier Payments
Customer Management
- Customer List & Profiles
- Customer Quotations
- Customer POs
- Online Orders
- Sales Invoices
- Delivery Receipts
- Customer Returns
- Customer Payments
Inventory & Items
- Item List & Catalog
- Real-time Inventory
- Multi-Price List Tiers
- Production Management
- Low Stock Alerts
- Barcode/SKU Support
- Multi-Warehouse
Payroll & HR
- Employee List
- Work Status Tracking
- Batch Payments
- Loan Management
- Expense Tracking
- Agent Commissions
- Holiday Pay Calculator
B2B Social Network
- Business Connections
- News Feed
- Direct Messaging
- Groups & Polls
- Company Profiles
- Friends Network
- Voting System
Operations & Tools
- Dashboard Analytics
- Calendar & Scheduling
- Payment Reminders
- Document Signing
- Task Management
- Purchase Requests
- Bank Details
Reports & Admin
- Comprehensive Reports
- Activity Logs
- User Access Control
- Role Permissions
- AI Tools
- Knowledgebase
- System Settings
Marketplace
- Product Listings
- Company Storefronts
- Buyer Inquiries
- Product Search
- Category Browsing
- Supplier Discovery
- Featured Products
Built for How You Actually Work
Features designed by business owners, for business owners
Multi-Business Management
No more juggling between apps
Run multiple businesses from one dashboard. Switch between companies instantly — separate data, unified control. Perfect for entrepreneurs with diverse ventures.
Price History Checking
Never overpay or underprice again
Instantly see previous selling prices and purchase costs when creating invoices or POs. Catch pricing errors before they happen. Track price trends over time for smarter negotiations.
Multi-Pricelist Management
Different prices for different customers
Set up to 5 different price levels per item — retail, wholesale, distributor, VIP, and custom. Automatically apply the right price based on customer type. No manual calculations needed.
Built-In Smart Calculator
Ditch the external calculator
Automatic unit conversions and discount calculations built right in. Dozen, gross, ream, boxes — compute quantities instantly. Apply discounts like "less 10%" with one click.
Multi-Currency & Shipping
Perfect for importers & exporters
Accept orders in USD, EUR, CNY, or any currency. Automatic exchange rate conversion. Built-in shipping cost calculator for international transactions.
AI Document Conversion
Turn any message into a PO instantly
Received an order via Viber, SMS, or email? Just paste it. Our AI extracts items, quantities, and prices — converting messy text into professional POs or quotations in seconds.
Multiple Warehouses
Track stock across all locations
Manage inventory across multiple warehouses or branches. Real-time stock visibility per location. Transfer stock between warehouses with full tracking.
Employee Access Levels
Right access for the right people
Create custom roles with specific permissions. Sales staff see only what they need. Managers get full oversight. Owners control everything. Keep sensitive data secure.
Skip the typing. AI drafts your PO or Quotation from any document.
Whether it's a supplier quote you need to order from, or a customer order you need to quote back — drop the email, PDF, Excel, or phone photo into Pomanager. Our AI extracts items, quantities, and prices, then drafts the PO or Quotation for your review.
- Works for both supplier POs and customer quotations
- Handles any layout — messy or clean
- You review and edit before anything is sent
- Cuts 15 minutes of retyping down to 15 seconds
Learn Smarter with AI Assistance
Pomanager isn't just software — it's your intelligent business partner. Our AI tools help you learn, automate, and make better decisions.
AI Chat Assistant
Get instant answers about how to use features, best practices, and troubleshooting — 24/7 support without waiting.
Interactive Knowledgebase
Searchable guides, video tutorials, and step-by-step walkthroughs. Learn at your own pace with content tailored to your role.
Smart Suggestions
AI analyzes your workflow and suggests optimizations — reorder points, pricing strategies, and efficiency improvements.
Automated Insights
AI-generated reports highlight trends, anomalies, and opportunities you might miss — turning data into actionable intelligence.
Video Tutorials
Step-by-step video guides for every feature
Documentation
Comprehensive guides and API references
Live Chat Support
Real humans when AI isn't enough
Community Forum
Learn from other business owners
Onboarding Checklist
Guided setup to get started fast
FAQ & Help Center
Quick answers to common questions
Explore Products from Verified Suppliers
3,510+ products listed from 42+ companies
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Armak Bag Sealer Dispenser - Vertical Seal 9 mm
Start Free, Upgrade Anytime
No credit card required. All core features included free.
Free
Everything to get connected
- Unlimited Purchase Orders
- Unlimited Quotations
- Pricelist Management
- Marketplace Listing
- B2B Social Network
- 1 Company
Starter
For one growing business
or USD 480/year — save 20%
- Everything in Free
- 1 Paid Company — full app unlocked
- Inventory & Sales Invoices
- Payroll & HR
- AI Document Conversion
- Unlimited Team Members
- Multi-Warehouse
Pro
For multiple businesses
or USD 960/year — save 11%
- Everything in Starter
- Unlimited Paid Companies
- Manage all businesses in one account
- Priority Support
- All AI Tools
- Multi-Currency & Import PO
Bring your messiest purchase order
Thirty minutes on a screen share, using your documents instead of ours. No slide deck. You leave knowing whether this fits how your business actually buys and sells.
- Send a PO to a supplier who is already on Pomanager, and watch it appear in their system as the same record
- Photograph a handwritten order list and watch the AI turn it into a quotation you can edit
- Open an invoice line and see what that customer paid last time, before you quote the new price
- Ask what it would take to move your existing supplier and item lists across
No card, no obligation. Times shown in your own timezone below each slot.
Trusted by B2B Businesses
Real wholesale and trading companies running their daily operations on Pomanager.
"In wholesale, every minute matters. Before Pomanager, we were juggling supplier quotes in Viber, customer orders in email, and inventory in Excel. Now everything lives in one connected system — POs sent, supplier confirmations tracked, customer quotes logged. The real win? When a supplier we work with also joins, we share the same PO. No more 'did you receive my order?' calls."
"What sold us on Pomanager is the AI document conversion. Customers send orders in every imaginable format — PDFs, Excel files, even phone photos of handwritten lists. The AI pulls out the items, quantities, and prices automatically. A quotation that used to take 20 minutes of retyping now takes 30 seconds to review and send. For a trading business, that's hours back every week."
Business Chat, Right in Your Pocket
Message your connected suppliers and customers from your phone — with your POs, quotations, and payments pinned right inside the conversation. No switching between Viber and your system.
- Real-time messaging with connected businesses
- Pin POs, quotations & payments to any chat
- Reactions, message search & tagging
- AI auto-creates POs from messages, photos & files
- Works as an app on your home screen
Sending our updated quote 📎 pricelist_july.jpg
Perfect, thank you! Payment scheduled for Friday.
Noted! See the delivery receipt once it's out 🚚
Insights for Growing Businesses
Practical guides on procurement, purchase orders, and running a smarter business.
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Purchase Order vs. Invoice: What's the Difference?
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Why Is My Company's Procurement Process So Slow?
Every procurement process starts simple, then accumulates layers — a second approver, a shared folder, an email chain — until a routine purchase takes three weeks. This post walks through how to diagnose where your time is actually going, the seven most common bottlenecks in SME purchasing, and what
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